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AFREhealth Calls For Job Applications

AFREhealth Calls For Job Applications

The African Forum for Research and Education in Health (AFREhealth) is a pan-African organization dedicated to the advancement of health professions education, research and service delivery.

AFREhealth works to achieve excellence in health professions education, research and service by influencing a new inter-professional standard that will result in sustainable and continuous quality improvement for the African population.

Job Description

  • Position Title: Administrative Assistant
  • Location: AFREhealth Secretariat, KNUST, Kumasi Ghana
  • Start date: 1 July 2022

Job Summary

The Administrative Assistant will support with the day-to-day administrative tasks at the AFREhealth Secretariat, handle petty cash and cheques and ensure the smooth running of the Office.

Reports directly to: Senior Administrative & Human Resource Officer

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Duties and Responsibilities:

  • To begin with, Ensure that the Secretariat office is professionally presentable.
  • Secondly, Receive, initially respond and appropriately refer all correspondence and inquiries directed to anyone in AFREhealth.
  • Thirdly, Ensure that equipment is maintained in good condition.
  • Furthermore, Coordinate travel arrangements which include booking air tickets, airport transfers, arranging for travel advances, making hotel reservations, visas, etc. as needed.
  • Moreover, Ensure the proper usage and prompt replenishment of stationery and supplies.
  • Additionally, Manage the asset and stock register.
  • More so, Provide administrative support to meetings. This includes scheduling, coordinating, taking and distributing minutes and other related communications
  • Most importantly, Filing and database management
  • Also, Then, Support Senior Administrative & HR Officer with HR activities including completion of records for selected candidates, compilation of timesheets, etc.
  • Besides that, Prepare petty cash vouchers, disburse and maintain petty cash journal accurately.
  • Thereafter, Prepare cheque vouchers and cheques for payment to vendors.
  • Not just that but also, Ensure the accuracy and timely payment of utility bills.
  • Afterwards, Responsible for efficient management, archiving and distribution of all financial reports and documentations.
  • Last but not least, Receive approved advances and expense reports from program staff and record them in the log.
  • Finally, Enter data (Petty Cash & Payment Vouchers) into Accounting Software.
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Required Skills or Experience

  • Bachelor’s degree in Administration or their equivalent
  • Minimum of 4 years work experience in Administration
  • Work experience with an international NGO is an advantage

Abilities/Skills:

  • Excellent communication (verbal and written), planning and organization skills
  • Ability to multitask and be willing to take on extra responsibilities.
  • Willingness to work to meet tight deadlines
  • Excellent interpersonal skills to effectively interact with all levels of staff and clients
  • Be of high integrity and have a sense of confidentiality.
  • Ability to work independently and as a member of a team.
  • Lastly, Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.

How to Apply for this AFREhealth Job

Interested qualified candidates should send a CV and cover letter to recuritment@afreheaalth.org

Closing Date : 30th June. 2022

Also, For more job opportunities CLICK HERE

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