Applications are invited from interested and suitably qualified candidates for ASSISTANT ADMINISTRATIVE OFFICER (AAO)
Duties and Responsibilities
As Assistant Administrative Officer you will be responsible for the following duties:
- Assisting the District Registration Officer in the handling of his/her administrative and office-management duties;
- Co-ordinating general administrative services including transportation and inventory control at the district level;
- Managing the office’s diary, coordinating meetings and management of records;
- Providing general customer service support for the District office;
- Assisting in responding to enquiries from applicants on registration requirements, record update, replacement and renewal exercises, documents and processes;
- Administering oaths to persons vouching for applicants who do not possess Birth Certificates or valid passports
- Educating applicants and persons vouching on the purpose of vouching and the legal consequences of lying under oath during the vouching process;
- Ensuring that registration materials and logistics assigned to the district are used judiciously and are properly accounted for;
- Supporting the planning, co-ordination and deployment of staff and materials for out of office registration exercises;
- Performing any other duties that may be assigned by the Executive Secretary or through his representative;
Qualification and Experience
- A Bachelor’s Degree in the Social Sciences, Law, Business, Computer Engineering, Science/Information Technology or related discipline from a recognised University or equivalent professional qualification;
- At least one (1) year post-qualification working experience which combines clerical and administrative competencies prior to working with NIA;
- Proven completion of National Service.
Competencies and Skills
- Excellent communications and interpersonal skills;
- A high sense of integrity and maturity;
- Ability to work in a team;
- Results-oriented and proactive;
- Strong written and verbal skills;
- Ability to verify integrity of data by comparing it to source documents;
- Ability to work with little or no supervision;
- Ability to work under pressure;
- Fluency in written and spoken English;
- Ability to demonstrate excellent report writing skills;
- Knowledge of more than one Ghanaian language is an advantage;
- Computer literate;
- Having a license to practice as a Commissioner for Oaths;
- Willingness to accept posting to any part of the country;
Mode of Application
Applications should be submitted with the following supporting documents:
- Curriculum Vitae;
- Certified photocopies of academic and professional certificates;
- Addresses of three (3) referees, including telephone numbers and e-mails;
- The cover letter should indicate applicant’s region and district of residence.
The application, together with the above-listed documents should be forwarded to:
THE EXECUTIVE SECRETARY
NATIONAL IDENTIFICATION AUTHORITY
P. O. BOX M680, MINISTRIES POST OFFICE, ACCRA
CLOSING DATE : Not later than 5th April 2021
Salary and other Conditions of Service:
As applicable in the Public Service
NB: 1. All unsolicited applications previously submitted to NIA shall not be considered;
2. Only shortlisted applicants shall be contacted.
