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Fairtrade Africa New Job Opportunity

Fairtrade Africa New Job Opportunity

Fairtrade Africa (FTA) is the umbrella network organization representing Fairtrade-certified producers and workers in Africa and the Middle East. It has four (4) regional networks – Eastern & Central Africa; Southern Africa; West Africa; and the Middle East & North Africa.

Established in 2005, FTA is a member of Fairtrade International and currently represents over one million farmers and workers in over 500 producer organizations spread across 33 countries in Africa by providing services to them that contribute to the improvement of their livelihoods.

Fairtrade Africa’s interventions are guided by the Fairtrade Theory of Change which visually expresses how these ultimately lead to global Fairtrade Goals www.fairtradeafrica.net.

Job Description

WE ARE HIRING: Finance and Administration Officer

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ABOUT THE JOB

To assist in the execution of FTA’s financial policy manual and HR & Administration, systems, policies and procedure, supporting key functions, including the timely and accurate processing of financial, accounting, HR and administration data.

LOCATION: Accra, Ghana

REPORTING LINES:

  • Post holder reports to: Regional Operation Manager
  • Staff reporting to this post: YES
  • BUDGET RESPONSIBILITY: Yes

KEY DUTIES AND RESPONSIBILITIES

Finance Support

  • Firstly, Prepare and maintain cash controls, reconciliation of bank statements, process invoices and maintain purchase order systems in accordance with the FTA financial policies.
  • Secondly, Develop procedures and oversee controls in issuing procurement contracts and processing of all payments and cheques.
  • Thirdly, Ensure local tax laws and regulations are adhered to, by withholding, remitting and paying all taxes due and in due time
  • Furthermore, Ensure transactions are recorded and entered into the computerized accounting system in an accurate, timely and transparent manner
  • Moreover, Prepare monthly, quarterly and yearly financial statements
  • Additionally, Prepare for and assist with the regional annual audits
  • Then, Maintain the office petty cash and staff imprest systems
  • Besides the above, Assist with preparation and consolidation of the regional budgets
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Administration and Logistics Support

  • Maintain an up-to-date office asset register and coordinate office equipment maintenance and repairs to ensure equipment are in good working conditions
  • Then, Ensuring timely payment of utility bills (water, electricity, internet,)
  • Also, Arrange all travels (national, regional and international), transfers and accommodation bookings for the HoR and members of the Board, staff and assist during their stay.
  • Afterwards, In liaison with the programming team organize and arrange producer visits for the HoR and other visitors.
  • Most importantly, Support the region with procurement of goods and services (Air Ticket, Hotels, Visibility materials etc)
  • After that, Ensure availability of meeting rooms, external venues, equipment, materials and catering arrangements for regional board and partner meetings as required

Human Resources Support

  • Support the HR & Administration Manager in field recruitment exercises by organizing interviews, interview folders, and sending out regret letters
  • Then, Liaise with the HR and Administration Manager and the Head of Region to ensure timely renewal processes for contracts.
  • Moreover, Coordinate the on-boarding of incoming local staff and prepare their induction programmes
  • Afterwards, Monitor, track and update the leave database in coordination with line managers.
  • Last but not least, Update and ensure staff medical, all other insurances records are up to date.
  • Finally, Create and maintain employee files, ensure that all records are up to-date.
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Qualifications

  • A degree in Business Administration
  • Certified accountancy qualification

How to Apply for this Fairtrade Africa New Job

An application form (CVs will not be accepted) can be found on the jobs and volunteering page of our website https://fairtradeafrica.net/wp-content/uploads/2020/05/Fairtrade-Africa_Application_Form.doc.

Qualified applicants will be subjected to background checks as a pre-condition of employment. Completed applications should be saved in the applicant’s name and the position (FINANCE AND ADMINISTRATION OFFICER) and be e-mailed to  recruitmentwestafrica@fairtradeafrica.net 

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APPLICATION DEADLINE is 15th July 2022

All applicants should state how they meet essential requirements of the post and include their email address, telephone contacts and three referees with contact details on the application form.

Also, For more job opportunities CLICK HERE

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