Looking for a new opportunity? Join the IRC Ghana team

Job Title: Administrative Secretary

Company Profile

IRC is an independent international non-profit organization in the field of water supply, sanitation, hygiene (WASH), and integrated water resources management (IWRM). IRC is headquartered in The Netherlands working in various countries across 4 continents.

Duties / Responsibilities

• Provides high-level administrative support to an assigned executive or director-level employee.
• Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
• May conduct research (within skills and expertise) to assist with projects or inquiries.
• Coordinates and schedules travel, meetings, and appointments.
• Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
• Responds to and resolve administrative inquiries and questions.
• Welcomes and directs visitors and clients.
• Answered and transfers phone calls, screening when necessary.
• Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence.
• Performs other related duties as assigned.

Required Skills or Experience

Educational Qualification:

• Bachelor’s degree in a related field preferred/Master’s degree
• Higher National Diploma(HND)

Required Skills/Abilities:

• Detail-oriented and professional.
• Exceptional communication skills.
• Extremely proficient with Microsoft Office Suite.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and reliably.
• Flexible and adaptable in various situations and when interacting with many different personalities.
• Ability to organize and prioritize tasks including delegation of tasks when appropriate.