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Administrative Secretary At IRC Ghana

Applications are invited from interested and suitably qualified candidates for Administrative Secretary At IRC Ghana

IRC Ghana is an independent international non-profit organisation in the field of water supply, sanitation, hygiene (WASH) and integrated water resources management (IWRM). IRC is headquartered in The Netherlands working in various countries across 4 continents.

POSITION: Administrative Secretary

Job Description

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Duties/Responsibilities

  • Provides high-level administrative support to an assigned executive or director-level employee.
  • Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
  • May conduct research (within skills and expertise) to assist with projects or inquiries.
    Coordinates and schedules travel, meetings, and appointments.
  • Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.

 

  • Responds to and resolves administrative inquiries and questions.
  • Welcomes and directs visitors and clients.
  • Answers and transfers phone calls, screening when necessary.
  • Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence.
  • Performs other related duties as assigned.

Required Skills or Experience

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Educational Qualification:

  • Bachelors degree in related field preferred/Master degree
  • Higher National Diploma(HND)

Required Skills/Abilities:

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  • Detail-oriented and professional.
  • Exceptional communication skills.
  • Extremely proficient with Microsoft Office Suite.
  • Basic understanding of office equipment.
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing.
  • Ability to work independently and reliably.
  • Flexible and adaptable in various situations and when interacting with many different personalities.
  • Ability to organize and prioritize tasks including delegation of tasks when appropriate.

How To Apply

Can send application to Email address: ghana@ircwash.org Or

The Administrate Officer
IRC Ghana
P.O. Box CT 9531
Cantonments, Accra

NB Only shortlisted applicant will be contacted for interview.

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